Annual General Meeting 2023
Venue: The Famous Old Spa, Dorchester Road
Date: 22 February 2023
Time 12:30
Present:
Committee members:
Lin Davies (Treasurer), Anne McKechan (Membership Sec), Heather
Middleton, Dave Milner (Chair), Alain Navarre (Events), Rob Pean (Media), John Peel, Mark South
and Michele Vassar.
Members:
Michelle Eastlake, Angela Hardy, Lorraine Holden, Shelagh Houlihan, Kate Jones, Mo
King-Readwin, Ron Lee, Jean Mason-Powell, George Nowak, Charles Stiling and John Wright.
Treasurer’s Report
Current balance £3,726.82 on 2 February 2023. Forthcoming payments are listed
in the report. DM thanked LD for her careful accounting and time spent. Sum Up issues were
mentioned in the report but not discussed at the meeting.*
Proposer that the report be accepted JW Seconded MV. Nem con.
*Later on 22 February JP circulated an email which has resolved the outstanding Sum Up payment
issue.
Report below.
Media Report
The past year had mainly been used to consolidate the way
information is handled – Picktime, Mailchimp and email have all been synced to the main club
email address. The website is working well. RP is getting quite a few queries every week about
when a new course starts.
Report below.
Membership Report
There are currently 55 SDTC members.
Report below.
Committee Report
Report attached. DM read the report and officially thanked John Peel on behalf of the Club for his
outstanding work over the last nine years. A presentation of gifts was made after the meeting.
Report below.
Election of Committee
All the current committee members had agreed to stand again.
Proposer JW Seconded RL – elected nem con. ME asked about joining the committee. Meeting
agreed.
Forthcoming Events
Workshop with Simon Watson on 1 and 2 April 2023.
World Tai Chi day on 29 April- 11-12am. MS suggested an open session in Radipole Park.
Longfei Taijiquan Association of Great Britain Annual Summer Camp 20-23 July
Deyin Taijiquan Institute Summer Retreat 11-14 August – MV and MS attending
AOB
MS said now that JP has retired the Club would be looking to recruit another member to train as
an instructor and gain a qualification with the Longfei Taijiquan Association of Great Britain.
MV 23 February 2023
Annual General Meeting
2021
Venue: St Paul's community hall, 58 Abbotsbury Rd, Weymouth, DT4 0BJ.
Date: 12th October 2021
Time: 19:30
Agenda
1. Present and Apologies
2. Reports
Chair
Treasurer to include 2020-1 financial position
Secretary
Membership Secretary
Events, Publicity and Media Secretary
3. Election of Officers and CommitteeChair, Treasurer, Secretary, Membership Secretary, Events, Publicity and Media Secretary
4. Planned events for 2020 - this is arrangements for planned events
5. Any Other Competent Business
6. Date of Next AGM
Report to AGM from Events, Publicity and Media Secretaries
1. Mailchimp
At 17/09/2021 87 people are actively subscribed to receive emails via our Mailchimp account
76% of subscribers often open mail and click links, whereas 5% open some of the time and 12% rarely open mails from SDTC.
42 mails sent to subscribers via Mailchimp since last AGM
Number of subscribers has increased from 65 at last AGM to 87
Note: all 87 mails sent 16th September regarding the AGM were delivered successfully. 55 individuals opened the mail and 22 went on to click the link to the newsletter. The 22 form the core of attendance at classes.
2. Emails
Email through sdtc.newsletter@gmail 303 emails in and 149 replies sent
Email through enquiries@southdorsettaichi.org.uk 85 emails in and 83 replies sent
3. Website
Monitored and updated regularly
Renewed for 12 months February 2021 costs available in treasurer’s report
New code added to ‘back office’ of website to deal with change in mail forwarding
4. Events
Due to the pandemic the summer seminars were postponed to October. The event was held in Upwey and Broadwey memorial hall 10th &11th October. The event was led by Master Simon Watson.
Saturday concentrated on 12 step Daoyin Yangsheng Gong and 38 Step Sun style and the Sunday was dedicated to 24 Step Yang style.
Over the four sessions there were 45 attendances by 18 individuals.
Alain Navarre & Rob Peain
AGM 2021 - Instructor’s Report
The Instruction team now consists of 3 Longfei Accredited Instructors - John, Mark and Michele - supported by David, BCCMA level 2 Coach, and Heather, a “retired” instructor. We would like to thank the hard work of the committee, and all our members who helped us to keep things going through the COVID-related difficulties of the past months.
Despite the problems, the more advanced members have now gained a basic understanding of the Sun style, 38 step form and we hope to build on this for the rest of this year.
Since regaining use of our usual venues we have had a lot of interest from people wishing to take up Tai Chi. Our Tuesday evening, beginners class has enjoyed near capacity attendances, but there have been significantly fewer interested in the Wednesday morning classes.
Michele has arranged for all instructors/coaches to gain a First Aid qualification in line with BCCMA rules. DPS checks are also required and will be sorted out in the near future.
Mark and John attended the Longfei Summer camp in July and covered, and attended refresher sessions on the 24 step and the Sun 38 step Tai Chi forms. Daoyin forms were also covered, including an introduction to the classic “Yi Jin Jing”, muscle change classic. Mark also did a refresher on a Tai Chi Fan form, along with some partner exercises.
Suggested Proposals..
1. Suggest that no further beginners are accepted on Tuesdays until the new year, when we traditionally have a lot of interested parties getting in touch. Maximum attendance numbers may need to be reviewed. We could perhaps publish something in advance of starting Tai Chi in the new year, encouraging new members for Wednesday mornings as well as Tuesday evenings.
2. That 2022 should focus on consolidating existing practice, rather than introducing any new Tai Chi forms. This to include refresher sessions, for the more experienced members on the 32 Sword, and the 88 Step form.
3. That the reinstatement of a Summer Seminar should be considered - and that suggestions be made re the subject matter. We should, perhaps, also consider a Tai Chi/Qigong day event.
